DATA PROTECTION STATEMENT
Baylink’s data protection statement is as follows:
Keeping your data secure is very important to us. By providing your personal details you agree to allow us to contact you either on the basis of the consents you have given us or for our legitimate interests in accordance with current data protection regulations. We will never make your personal data available for marketing purposes to external individuals or organisations. For more information email email@example.com.
HOW WE COLLECT INFORMATION ABOUT YOU
We collect personal information each time you are in contact with us. For example when you become a member, make a donation, book into an event, request a resource, give your details to a Baylink or Evangelical Alliance speaker at an event or send us an email.
WHY WE COLLECT INFORMATION ABOUT YOU
We collect information about you for the following reasons:
- To provide you with information about our work including membership-related mailings, events and resources and to tailor this kind of information according to your location and expressed interests.
- To ask for financial and non-financial support, such as prayer.
- To process donations you give us and to ensure they are recorded correctly.
- To keep records of your relationship with us. For example; what events you have attended, what enquiries or complaints you have made, what areas of our work you have supported or what resources you have ordered.
- To customise the information and appeals we send to ensure we work in the most cost-effective way and only send information which is appropriate to you.
- To enhance or improve your experience on our website. When you indicate your preferences through your use of our site, we may use this information to personalise the site to better meet your needs.
Keeping us up to date with your details and contact preferences
Please tell us as soon as any of your contact details change so that we can keep our records up to date.
You can change the way we contact you or the kind of material we send you at any time by contacting us by mail, phone or email using the contact details above.
You can unsubscribe from our regular emails at any time by using the ‘unsubscribe’ or ‘change preferences’ links on the email you have received.
WHO SEES YOUR INFORMATION?
The information we collect will be used exclusively within the Evangelical Alliance and the Alliance’s Local Evangelical Fellowships. We do not pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:
Name and address details are passed to mailing houses to enable fulfilment of membership and fundraising mailings and resources you have requested. These may include idea magazine, membership renewals, resources, fundraising and other membership information as required.
Where such details are shared we have confidentiality agreements in place that restrict the use of your information to the purpose for which it is provided and ensure it is stored securely and kept no longer than necessary. All agents we share details with are also compliant with data protection law.
To minimise the risk of unauthorised disclosure of your information, we may use some of your information to verify who you are when you contact us.
OUR USE OF YOUR INFORMATION
The information that you provide to Baylink will be used to provide you with information about our work including membership-related mailings, events, resources, fundraising and other services and activities described on our website.
By providing information you are agreeing to receive mailings that communicate the work of the Evangelical Alliance.
Baylink and the Evangelical Alliance uses MailChimp to send regular emails. By providing us with your details you are giving Baylink and the Evangelical Alliance your express permission to transfer your data to MailChimp. If you do not give this permission then Baylink and the Evangelical Alliance will not be able to send emails to you.
Each time you receive an email you will be able to update your preferences and subscribe or unsubscribe from regular emails via MailChimp.
Baylink and the Evangelical Alliance may carry out analysis of the personal information we collect about you and add publicly available information to create a profile of your interests, preferences and level of potential donations so we can contact you in the most appropriate way and with the most relevant information.
If you make a major gift to our work and where you agree to such a relationship with us, you will be given a relationship manager who will discuss and agree with you any sensitivities you may have about the personal data we hold and the methods of contact suitable for you.
How long do we keep your information?
The length of time we keep the information you have given us depends on the context in which you provided it.
We will only keep information that is necessary for us to provide membership mailings, other resources and for statistical purposes.
We will keep records of any financial transactions you enter into with us for a minimum of six years. This will enable us to meet with accounting requirements and respond to any questions from you that arise during that period. Gift Aid declarations and transactions must be kept for a minimum of 12 years after the Gift Aid is no longer valid.
VIEWING THE INFORMATION WE HOLD ABOUT YOU
You may request details of all the information Baylink and the Evangelical Alliance holds about you by submitting a written request to our data protection officer. Please write to: The Data Protection Officer, Baylink, 9 Egdon Drive, Wimborne, or telephone 01202 887800 or email firstname.lastname@example.org
We use websites such as Vimeo and YouTube to embed videos on our websites and you may be sent cookies from them via our site. Please look at the cookie and privacy policies on these third party sites if you want more information about this.
As some of these third party services may be based outside of the UK and the EU they may not fall under the jurisdiction of UK courts.
WHAT IS A COOKIE?
A cookie is a piece of information in the form of a very small text file that is placed on an internet user’s hard drive. It is generated by a web page server, which is basically the computer that operates a website. The information the cookie contains is set by the server and it can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user’s identification card, which tell a website when the user has returned.